Logistics and Administrative Coordinator - remote

Position Title: Logistics and Administrative Coordinator (Tier C)
Location: Flexible / Remote (candidates in the Global South are strongly encouraged to apply)
Term:Full time –35 hours a week
Salary: The base annual salary for this tier is $63,622.00 USD
Benefits: Group medical and life insurances. Paid time off (20 vacation days, 15 sick days, 5 personal days and up to 12 public holidays). Contribution of 5% of gross monthly salary to retirement savings. Remote work and flexible work arrangements.

AWID is looking to hire a Logistics and Administrative Coordinator who will support AWID staff and partners in all logistical and administration needs for a smooth flow of events, convenings and travel.

This is a full-time role that sits within AWIDs Organizational Sustainability and Resilience (OSR) Team, works closely with Human Resources (HR) and Accounting Coordinators, and is under the direct supervision of the Operations Manager.

The Logistics and Administrative Coordinator plays a key role in supporting AWID staff and partner organizations to gather and convene by facilitating the strong, effective functioning of AWIDs in-person and hybrid meetings and events (e.g. staff meetings, team meetings, travel logistics and convenings with partners and allies). The Logistics and Administrative Coordinator will work to ensure a safe and comfortable experience, and provide overall assistance and support for ensuring smooth and efficient event and convening activities.

We are looking for someone who is able to multitask calmly under pressure, has an appreciation for, and experience supporting a wide range of accessibility needs, enjoys finding creative solutions to interesting logistical problems and is willing to take on new challenges.

As the right candidate, you will be understanding of AWIDs feminist values and ways of working, and be sensitive to upholding them in the way you take up the responsibilities of the role. You will also be familiar with regional and global realities of feminist movements, and the political and logistical aspects of creating safer, welcoming and accessible spaces to a diversity of constituencies. You will be willing to continuously expand your knowledge about diverse accessibility needs and solutions.

Successful applicants should be able to work in a fast-paced, rapidly changing environment with diverse stakeholders and have excellent relationship building and interpersonal skills to build strong alliances with diverse constituencies.

POSITION SPECIFICATIONS:

Knowledge, Skills, Abilities &Experience

• Three years of experience in a similar role with at least one year within a non-profit development, gender, human rights and/or funding organization in the Global South.
• Demonstrated knowledge and experience in travel or event management, and administrative support
• Excellent attention to detail, ensuring accuracy in documentation and communication
• Strong organizational and multitasking skills, with an ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Demonstrated capacity to think strategically and analytically, with expertise in complex problem solving, decision making and critical thinking skills, displays good judgment.
• Experience in developing and tracking budgets and able to do basic financial analysis
• Ability to work with a diverse and virtual team and engage team members, build relationships and consensus.
• Strong public speaker able to convey information clearly, concisely and in a compelling way.
• Experience working with diverse communities from multiple identities across the globe, in a virtual environment.
• Excellent written and verbal communication in English
• Strong expertise in the use of various software and a high level of computer literacy (MS Office Suite, Google Apps, instant messaging and virtual team collaboration software such as Slack and Asana)
• Ability to travel internationally (approx. 6-8 weeks per year)

  Desirable Knowledge, Skills, Abilities &Experience:

  • Familiarity with elements of feminist theory and movement-building frameworks and/or have worked at a feminist organization
  • Knowledge of financial management, accounting procedures and protocols, budgeting and financial analysis
  • Multilingual English, Spanish, French
  • Courses or certificates in gender/feminist studies, administration, events management, or nonprofit management Experience working in a global, virtual organization