Photobooth Supply Co helps entrepreneurs start and grow their own photobooth businesses. We provide software, hardware, and support to thousands of customers worldwide. We believe that our team is our greatest asset, and we're looking for a new member to enhance high-level operations, streamline communication, and improve efficiency across the board.
As an Executive Assistant, you will play a crucial role primarily in supporting the CEO, and at times the executive team, to ensure the smooth operation of daily business activities. This is a fantastic opportunity to join a fast-paced startup that is revolutionizing the photobooth industry and making a positive impact on entrepreneurs around the world.
- Confidentiality and Discretion: Uphold the highest level of confidentiality and professionalism regarding all business and personal matters related to the company and its executives.
- Schedule and Prioritization Management: Maintain and manage a time-blocked schedule, ensuring optimal time management and prioritization for executive team members.
- Communication Consolidation: Monitor and consolidate messages from Slack and other communication platforms, highlighting critical information and ensuring timely responses.
- Travel and Event Coordination: Handle the logistics of both business and personal travel, including booking, itinerary creation, and event planning (e.g., retreats, vacations).
- Meeting Management: Prepare for and follow up on executive meetings by taking detailed notes, pointing out actionable items, and ensuring accountability for agreed-upon tasks.
- Home Management: Serve as a house manager, coordinating relevant activities and responsibilities as required.
- Record Keeping: Monitor PTO, manage surveys, and issue checks while maintaining comprehensive and accurate records.
- Proactivity and Protection: Act as a proactive force, anticipating needs and issues before they arise, and take protective measures to guard the executive team's time and focus.
- Negotiation and Review: Utilize negotiation skills in various scenarios and assist in reviewing the hiring pipeline, providing input and feedback as necessary
Requirements
- CEO is located in Orange County, California and needs availability from 8:30AM - 5:30PM Pacific time
- Minimum of two years experience as a virtual executive assistant, administrative assistant, or similar role
- Willingness to seldom work weekends and evenings
- Exceptional organizational and time management skills
- Excellent verbal and written communication skills
- Experience using online communication tools, like Slack, Google Meet, Notion and other relevant software applications
- Strong attention to detail and problem-solving abilities
- Ability to handle multiple tasks and prioritize effectively in a dynamic work environment
- High level of professionalism and ability to maintain confidentialit
Benefits
Compensation: $50,000 to $80,000 USD
- Join a diverse and boutique team of 65 driven individuals spread across 15 states and 9 countries
- Be part of a fast growing company filled with career growth opportunities
- Collaborate with a team of dynamic, passionate, and fun individuals in a supportive and creative environment
🏥 Health Benefits
👴 401K
📚 Education Stipend
💻 Remote Work
💰 Bonus Plan
🏝️ Annual Retreat
✈️ Generous PTO and Holiday Schedule
💼 Quarterly Financial Meetings
📊 Open Book Management
💪 Intimate Team
🧑💻 Work from Home Stipend
We Work Remotely