Senior Administrative Assistant - School of Security and Global Studies - remote

Senior Administrative Assistant –School of Security and Global Studies

Job Category: Office Administration

Requisition Number: SRADM005764

Posting Details

• Full-Time
• Locations

  Showing 1 location

  Online / Remote

  Job Details

  Description

  Senior Administrative Assistant –School of Security and Global Studies
  American Public University System

  The Senior Administrative Assistant in the School of Security and Global Studies is positioned to work in a variety of areas within the school. He/ She will work closely with the Deans within the School. The Senior Administrative Assistant will also help to implement new operational processes and procedures designed to improve the overall efficiency and effectiveness of the school and its competing projects. Attendance at academic meetings and graduation is required. The ideal candidate must have strong research, organizational, and management skills coupled with excellent interpersonal communication abilities.

  Responsibilities:

  • Manages the SSGS budget and works closely with the Dean to execute the budget and meet monthly requirements.
  • Protects the privacy of students through compliance with Federal student privacy law (FERPA).
  • Maintains a productive working relationship with other APUS departments and schools, such as Student Services, Marketing, Outreach Teams, etc.
  • Assists SSGS Chairs with special projects as assigned.
  • Provides support for SSGS Committees, Institution of Research, Innovation, and Scholarship, simulation labs, and internships as needed.
  • Manages SSGS Industry Advisory Council meetings, to include document preparation, meeting planning, venue, etc.
  • Represents SSGS on various committees as assigned.
  • Prepares reports as requested.
  • Briefs the Dean and actively seeks to obtain any additional essentials for projects, meetings, activities, and/or projects as needed.
  • Prepares and sends the monthly SSGS newsletter
  • Supports the SSGS doctoral programs
  • Assists the Deans &Directors with travel planning, conference registrations, scheduling, processing expense reports, and other administrative duties.
  • Coordinates SSGS team events, meetings, scheduling, travel arrangements, preparation of documents, and communications with staff and students.
  • Attends at least one industry seminar/workshop or conference annually.
  • Maintaining the Schools extensive research, files, documents, and departmental record system/databases as needed. Responsible for archival material and management.
  • As needed, travels offsite to attend meetings and conferences.
  • Prepares and maintains documentation binders required for external and internal constituents.
  • Provides reception and supply maintenance support as needed.
  • Assists in the establishment of processes for effective project implementation and coordination.
  • Participates in collaborative activities and projects involving department staff.
  • Participates in appropriate training as necessary to ensure smooth project implementation.
  • Other duties as assigned to support the school, student body, and organization.

    Critical Skills and Job Complexity:

    • Advanced knowledge of Microsoft Office: Word, PowerPoint, and Outlook;the Internet;Teams, and Adobe.
    • Demonstrated skill in using university reports.
    • Proven ability to work independently and as part of a team.
    • Excellent written and verbal communication skills.
    • Ability to keep information confidential.
    • Extremely detail-oriented, resourceful, and flexible.
    • Meeting and travel planning experience.
    • Affinity for creative problem-solving.
    • Adept at multitasking while accurately attending to detail.
    • Ability to function within a fast-moving, dynamic environment.
    • Must be able to work independently, use initiative, and make substantive decisions quickly.
    • Ability to conduct work with strong personal and professional ethics and integrity.
    • Ability to provide excellent customer service.

      Requirements:

      • Communication Skills: ability to communicate effective both verbally and in writing. Ability to give well-organized, informative and engaging presentations.
      • Ability to use active listening skills.
      • Organization and Time Management: ability to set goals and priority work to maximize efficiency, to meet deadlines and to use time wisely.
      • Working Relationships: ability to be a team player by sharing information and aiding colleagues. Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.
      • Problem Solving Skills: ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.
      • Use of Resources and Technology: ability to demonstrate proficiency with applications used in the Enrollment Management and accounts payable and receivable departments.
      • Customer Service Skills: ability to build rapport with external SSGS partners, prospects and students and to provide timely, accurate information. The ability to know where to find answers and a keen ability for investigative sleuthing.
      • Compliance: a demonstrated understanding of FERPA guidelines and internal policies regarding student and employee privacy. An ability to understand and follow professional standards and University procedures.
      • Product Knowledge: the ability to understand and effectively explain APUS history, mission statement, vision, policies, accreditation, procedures, andprograms.
      • APUS Corporate Knowledge: a demonstrated knowledge of APUS history, goals, mission, organization structure, and strategic objectives.
      • Strong attention to detail.

        Education:

        • Bachelor’s degree

          About Us:

          American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nations military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

          It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

          Colorado, California, Washington and NYC Pay Transparency Statement

          If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to recruiting@apei.com