Production Coordinator-Live Events and Broadcast - remote

Production Coordinator-Live Events and Broadcast

Any State USA | ContractJob Description

Production Coordinator –Live Events and Broadcast

Location: Remote (Eastern time zone with flexibility for other time zones)
Timeframe: 10/21/2024- 2/28/2025
Duration: 30-40/hrs week
W-2 Rate:$46/hr

All applicants applying for U.S. job openings must be legally authorized to work in the United States and must have US residency at the time of application.

Summary
Our client, a well-known international gaming company, is seeking a Junior Line Producer to join the Live Events and Broadcast team. Qualified candidates will have a proven track record of successfully managing the operational side of live stream events and in-person events with external vendors. You will be responsible for managing the workflow of mass amounts of contracts, invoices, etc., that support overall project execution, liaising between the producers and productions in a dynamic and fast-paced environment.

Responsibilities (75-80%) Operations

• Budgeting: Track and manage spend with external vendors (equipment, travel, location, crew), ensuring timely invoicing and payment processing
• Contractual Management: Create and manage contracts, collaborating with internal producers and legal teams to ensure accuracy and completeness. Follow up on contract statuses and invoices using systems like Coupa, Google Sheets, and Airtable (ongoing migration)
• Communication: Primary communication via Slack and email, keeping all stakeholders informed and updated

  Responsibilities (20-25%) Event Planning &Live Stream Support

  • Creative Execution: Supporting the team in creating and executing the vision of out-of-the-box live experiences
  • Project Management: Assist with the planning and executing of live events, including keynotes, live streams, and other high-impact productions.
  • Crew Management: Collaborate with external vendors, production houses, and agencies to coordinate the technical aspects of events.
  • Support the day-to-day operations of live event production, ensuring everything runs smoothly

    Gotta Have

    • Four to five years of relevant operations experience that includes tracking expenses and managing contracts with external vendors for live event or broadcast productions
    • Strong understanding of video production, including workflows and vendor management
    • Proficiency in Airtable and demonstrated ability to adapt quickly and master Airtable
    • Comfortable working autonomously, providing creative solutions to unexpected challenges that arise
    • Comfortable working in a highly collaborative environment using Slack and email for day-to-day communication
    • Self-motivated, curious, and thrive in environments where they are constantly exposed to new challenges and opportunities to expand their knowledge.
    • Experience in Wrike or similar project management tools
    • Ability to travel domestically for multiple overnights to scout venue locations

    • Tip the Scales

      • Expertise in Airtable

        This role offers a blend of stability and excitement, with a chance to work on high-profile, groundbreaking events. You’ll be part of a team that transforms visions into reality, executing unique productions that set trends in the live event world. If you’re looking for a role where no two days are the same, this is the perfect fit!

        We appreciate your time in reading the entire job description. Before reflexes jump in, please pause. Does the above truly describe your skillset? Will the work + life balance integrate well with your discipline and work ethic? If yes and yes, we’d like to know you better