Paralegal/Legal Executive Administrative Assistant - remote

Paralegal/Legal Executive Administrative Assistant –Northridge

Remote

locations

Los Angeles, California, United States of America

Full time

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.A Day in the Life

Medtronic Diabetes Business Overview:

The Diabetes Operating Unit focuses on improving the lives of those within the global diabetes community. As a business, we strive to empower people with diabetes to live life on their terms by delivering innovation that truly matters and providing support in the ways they need it. We’re committed to meeting people with diabetes where they are in their journey, always with an aim to make their lives easier. Our portfolio of innovative solutions is designed to provide customers with greater freedom and better health, helping them achieve better glucose control, while spending less time managing their disease. Medtronic’s overall mission is to alleviate pain, restore health and extend life. That’s why our employees experience a sense of meaning, blended with diverse career opportunities in a dynamic, purpose-driven environment.

We are seeking a highly skilled and detail-oriented Paralegal/Legal Executive Administrative Assistant to provide comprehensive support to the VP &Chief Counsel of Medtronic’s Diabetes Operating Unit (OU) and the OU’s broader legal team. This hybrid role is crucial in ensuring the efficient operation of the legal department, combining administrative expertise with substantive legal work. The ideal candidate will possess exceptional organizational skills, a solid understanding of legal rules and procedures and the ability to handle sensitive information with the utmost confidentiality. This position requires a proactive, solution-oriented individual who can seamlessly transition between administrative duties and paralegal responsibilities. Provided that routine administrative tasks can be efficiently handled, the majority of the work assigned will range across a spectrum of complex project management and meaningful legal assignments.

Location: Strong preference to have candidate work in Northridge CA office. Remote within the U.S. may be considered for the right candidate.

A DAY IN THE LIFE

Key Paralegal responsibilities:

• Perform legal research to assist the legal team in the preparation of accurate and timely reports, legal advice, case files and other documents
• Assemble, proof and edit drafts of contracts and other legal documents
• Assist with aspects of litigation matters
• Oversee and coordinate various legal projects, ensuring deadlines are met and resources are allocated effectively
• Track project progress and provide regular updates to attorneys and stakeholders
• Develop and implement project management strategies to streamline workflow and enhance efficiency
• Act as liaison between company attorneys, outside counsel, organizations and in-house employees
• Prepare and file legal and regulatory documents with appropriate entities, as required
• Provide preliminary counseling to clients on legal procedures and processes under attorney supervision

  Key Legal Executive Administrative Assistant responsibilities:

  • Handling sensitive, confidential, and proprietary matters with discretion on a routine basis
  • Providing administrative and other related support for the Legal function including:
    • Assist with building of presentations for the Chief Counsel and legal team for various presentations and trainings
    • Coordinate and manage complex calendars, scheduling appointments, meetings and conference calls
    • Proofread and enhance correspondence and memoranda for the Chief Counsel
    • Arrange and coordinate meetings, including booking meeting rooms, preparing agendas, etc. Attend meetings for notetaking and handle follow-up tasks
    • Compile and process expense reports, ensuring accuracy and adherence to company policies
    • Coordinate travel arrangements, including booking flights, hotels, and car services, monitoring travel updates, processing visa applications, and adhering to security travel advisories
    • Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
    • Organize and oversee legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
    • Prepare detailed reports, presentations, legal documents from a variety of sources across the broader commercial organization

      The ideal candidate will possess these vital traits:

      • Team Member: Teamwork and collaboration are critical in this role. Medtronic is a matrixed organization of legal support and being a great team member who can network, lead and influence others to support the patient-focused mission advanced by the Diabetes portfolio will be fundamental.
      • Commitment to Meaningful Work: We are privileged at Medtronic to contribute to a business that has a profound impact on the daily lives of the patients we serve. The employees working in the Diabetes portfolio are deeply connected to our patient-centric mission and many have direct experience with the disease, either personally or through loved ones. The work provides tremendous meaning and attracts truly invested team members motivated to make a fundamental change in lives of patients living with diabetes globally.

        MUST HAVE: MINIMUM REQUIREMENTS

        • Bachelor’s degree OR a paralegal certification
        • 4+ years of executive administrative OR paralegal experience supporting VP leaders or higher
        • Advanced proficiency with all Microsoft applications (Outlook, Word, Excel, PowerPoint)

          DESIRED/PREFERRED QUALIFICATIONS:

          • Experience in a law firm, corporate legal department or in-house counsel role
          • Healthcare industry experience –pharma, med-device, life sciences, etc.
          • Experience supporting VP/Executive level leadership in a corporate setting
          • Previous experience with meeting coordination, travel arrangements and complex calendar management
          • Strong presentation development skills (i.e., PowerPoint)
          • Strong communication and collaboration skills and outstanding attention to detail
          • Continuous improvement, customer-focused mindset
          • Excellent written and verbal communication skills
          • Ability to manage and execute multiple complex projects across multiple stakeholder groups within required timelines and expectations

            Physical Job Requirements

            The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

            The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.Benefits &Compensation

            Medtronic offers a competitive Salary and flexible Benefits Package
            A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

            Salary ranges for U.S (excl. PR) locations (USD):$70,400.00 –$105,600.00

            This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

            In addition to Base Salary, this position is eligible for a short-term incentive plan, which provides the opportunity to earn significant incentive compensation for achieving or exceeding your goals. Learn more about Medtronic Incentive Plan (MIP) here. The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.