Operations Administrative Specialist - remote

Operations Administrative Specialist

Location:United States-RemoteOK

• Full-Time
• Operations

  POSITION SUMMARY
  The Operations Administrative Specialist is responsible for maintaining, analyzing, optimizing, and improving an organization’s computer systems, operations, initiatives, processes, and procedures. They will perform administrative duties required for the operations section of Seventh Dimensions, while evaluating program metrics and performance to identify system trends and opportunities for improvement that will support and projects. The Operations Administrative Assistant will collaborate across departments, work with stakeholders to determine the needs of program/project teams and can effectively communicate across the wide range of groups involved.

  ESSENTIAL DUTIES AND RESPONSIBILITIES:
  Integration planning and project management support
  o Monitor integration metrics for tracking and reporting acquisition and integration successes and areas for improvement
  o Act as the escalation point for issues or blockers to the work stream leader and Integration management stakeholders
  o Ensure that project coordinators and project team members are managing the timelines, milestones, and resource allocations for all their assigned integration initiatives
  o Ensure initiative progress meetings are held regularly and risks are properly identified and communicated
  o Support growth initiatives (Review proposals, assist with work share development, assist with proposal development, assist with RFI responses to Sources Sought

  Support project execution and monitoring
  o Monitor project status and ensure timelines are updated, resource allocations are modified, and initiatives are re-prioritized as needed
  o Ensure timelines are managed to projection and any deviations are communicated
  o Identify and escalate issues that may prevent successful project completion or slow progress
  o Work with a team to correct project issues or deviations
  o Identify and communicate inter-dependencies between projects to proactively address bottlenecks or resource constraints
  oContractexpenditure accountability related to periods of work and financial records
  o Develop charts and graphs that supportcontractinvoicing
  o Follow and continuously improve guides and processes for effective program management activities
  o Anticipate stakeholder needs and concerns and work to propose comprehensive solutions

  Operations Administration
  o Provide high level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative and planning functions such as organizing projects and managing communications.
  o Maintain company communication channels, this may include but not limited to Teams, SharePoint, Company Portal, Adobe, Outlook, and other Microsoft programs
  o Develop, manage, and update resources used across the operations department, this could include but not limited to databases, metrics, logbooks, forms
  o Providing additional administrative assistance as needed, collaborating across all departments.

  Facilitate alignment and shared understanding across the organization
  o Develop positive relationships with task owners and other stakeholders to facilitate tracking and reporting on initiatives
  o Facilitate and influence conversations with stakeholders
  o Support due diligence process work streams to understand the strategic objectives, assess the target company for fit and provide pre-integration planning
  o Perform After Action Reviews to ensure continuous improvement of processes and create records of all activities that can be accessed in the future and as needed

  REQUIRED SKILLS AND ABILITIES
  2-year Associate’sdegree
  Experience with Business Optimization and Change Management is a plus
  Experience supporting a Program Management Office is a plus
  Demonstrated success of understanding of government contracts and direct experience working with government customers
  Strong cross-functional business understanding, with inquisitive nature
  Excellent verbal and written communication skills
  Proficient MS Teams, Microsoft Office, Microsoft Project, and MS Power BI
  Ability to protect and maintain confidentiality with sensitive information
  Manage multiple tasks simultaneously and in a timely manner
  Communicate effectively with customers and co-workers (oral and written)
  Demonstrate attention to detail
  Capable of obtaining a DoD Clearance

  Physical Demands:

  Sitting for desk work, occasional standing, walking, and bending, the ability to lift up to 40 pounds, dexterity for keyboard and mouse use, adequate vision and hearing, potential for driving company vehicles, and general mobility as required for the role.

  The essential functions and physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the essential functions of the job.

  Company Background:Seventh Dimension LLC provides focused customer support in two core competencies Training &Support Services. Since 2015, we have provided customers withflexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.