Invoicing and Agreements Coordinator - remote

Invoicing and Agreements Coordinator

Fully Remote

Position Function: The Invoicing and Agreements Coordinator reports to the Conservation Awards Operations Manager, and works closely with Conservation Awards, Field Program, and Finance teams to coordinate the review and processing of payments to grantees and vendors, as well as the tracking of compliance and reporting for federal agreements, primarily with the USDA Forest Service. General responsibilities include: reviewing and processing invoices for competitive and invited grantmaking programs, vendors providing goods and services, conducting follow-ups as needed;and tracking status and compliance with federal revenue agreements.

Position Duties and Responsibilities: The Invoicing and Agreements Coordinator is responsible for the following:

Grant and Contract Invoicing

• Serve as the lead coordinator and liaison between cross-functional teams, ensuring seamless communication, collaboration, and alignment of outcomes in relation to invoice processing.
• Review grantee and vendor invoices for completeness, compliance with terms, and conformance to standards, and conduct follow-up with NFF project leads and/or external partners as necessary.
• Prepare invoices for upward review and coordinate with finance staff to advance for payment processing.
• Responsible for capturing and documenting internal processes, identifying areas for improvement, and supporting the training of organization members to ensure consistent adherence to these procedures.

  Federal Agreement Tracking

  • Coordinate with staff leads to track overall status and compliance of federal revenue agreements, including but not limited to Forest Service Challenge Cost Share Agreements, Stewardship Agreements, Participating Agreements, and Cooperative Agreements.
  • Support tracking of performance outcomes as necessary.
  • Support preparation of performance reports as necessary.
  • Work with finance staff and staff leads to review quarterly SF-425 federal financial reports prior to submission.
  • Prepare and submit regular Federal Subaward Reporting System reports for federal awards.
  • Track agreement funding budget status for assigned agreements.

    Travel: This position requires occasional domestic travel to attend meetings, trainings, convenings, and related events. The travel estimate for this position is up to 5% per year.

    Location: The location for this position is flexible throughout the US. This position is a remote/work from home position and requires reliable internet access and a dedicated workspace.

    Compensation: The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position, new staff will generally start near the base end of the range. NFF is committed to internal salary equity.

    Requirements

    Education and Qualifications: The Invoicing and Agreements Coordinator should possess the following qualifications:

    • Bachelor’s degree in a related field, professional certification, or equivalent experience.
    • A minimum of three years experience in business administration, grants management, procurement and acquisition, finance, or related fields.
    • Relevant education may be substituted for up to one year of experience.
    • Knowledge of natural resource issues and/or the USDA Forest Service preferred.
    • Commitment to the mission of the NFF.
    • You must be authorized to work in the United States.

      Abilities and Skills: The Invoicing and Agreements Coordinator is expected to possess the following proven abilities and skills:

      • A growth mindset, rampant curiosity, and love of problem-solving.
      • A strong attention to detail and commitment to process.
      • Meaningful experience in invoice review, review of payment terms, and follow-up with internal and external partners.
      • Meaningful experience regularly performing standard financial calculations with a high degree of accuracy.
      • Experience working with or tracking federal funding agreements, particularly from the USDA Forest Service.
      • Experience with 2 CFR 200 Uniform Guidance, FAR, and other related regulations preferred.
      • Highly organized approach to daily work.
      • Ability to balance multiple competing priorities and prioritize effectively.
      • Excellent analytical skills.
      • Excellent computer skills, with proficiency in common business desktop applications, especially Microsoft 365;experience working with Microsoft Dynamics 365 and SharePoint preferred.
      • Strong customer service and solutions orientation.
      • Ability to work well and remain flexible in a fast-paced, team-oriented environment.
      • Ability to communicate clearly and professionally through excellent written and oral communication skills, as well as excellent interpersonal skills.
      • Ability to set priorities, while managing a variety of projects and tasks to successful completion.