Billing &Administrative Specialist - remote

Billing &Administrative Specialist

FULL TIME •FULLY REMOTE –US

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Home office stipend
• Paid time off

  Billing &Administrative Specialist

  We are seeking an experienced Billing and Administrative Specialist to oversee the financial and administrative operations of our mental health clinic. The ideal candidate will have a strong background in medical billing and coding, along with excellent organizational and communication skills to effectively manage client interactions and administration.

  Responsibilities:

  • Manage all aspects of billing and collections for services provided, including insurance claims processing, payment posting, and follow-up on outstanding accounts.
  • Ensure accurate coding of services rendered and adherence to billing regulations and guidelines.
  • Handle inquiries and resolve issues related to billing, insurance coverage, and payments from clients and insurance companies.
  • Maintain up-to-date knowledge of insurance policies, billing procedures, and coding updates to optimize reimbursement and minimize billing errors.
  • Oversee the day-to-day administrative operations of the clinic, including scheduling appointments and managing client records
  • Coordinate with clinicians and clinical director to streamline workflow processes and ensure efficient delivery of services.
  • Collaborate with external vendors, such as billing software providers and insurance companies, to resolve technical issues and improve billing efficiency.
  • Assist with preparing financial reports and analyses to monitor clinic revenue, expenses, and performance metrics.
  • Assist with other administrative tasks and projects as needed to support the overall functioning of the clinic.

    Qualifications:

    • Minimum of 2-3 years of experience in medical billing and coding, preferably in a mental health setting.
    • Proficiency in medical billing software and electronic health record (EHR) systems. Experience with Valant EHR a plus.
    • Strong understanding of insurance claims processing, billing regulations, and coding standards (e.g., CPT, ICD-10).
    • Excellent attention to detail and accuracy in data entry and record-keeping.
    • Effective communication skills, both written and verbal, with the ability to interact professionally with clients, staff, and external stakeholders.
    • Some understanding of client scheduling in a clinical setting.
    • Proficient in the use of typical office technology (computers, e-mail, etc.). Experience with Microsoft 365 a plus.
    • Proven ability to multitask, prioritize tasks, and meet deadlines.
    • Strong leadership and interpersonal skills.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Commitment to providing exceptional customer service and promoting a positive clinic environment.
    • Desire to work in a collaborative atmosphere that embodies Ellie’s values (creativity, authenticity, humor, compassion, acceptance, determination);

      What we have to offer:

      • Competitive salary, excellent benefits and paid time-off
      • Flexible scheduling

        What else you should know:

        • Ellie Mental Health is a highly successful multi-clinic mental health organization originally based in Minnesota;however, Ellie in Boise is locally owned and operated. The owner and Director are lifelong Idahoans committed to expanding mental health services in our community. Our vision is to operate a small but mighty clinic with a dedicated team of kickass therapists and staff who support one another in providing excellent services to our clients and the larger community.

          This is a remote position.

          Compensation: $45,000.00 –$48,000.00 per year