As a Personal Assistant at Solesdi US, you will play a crucial role in ensuring the smooth and efficient operation of our executives' daily activities. You will be responsible for managing calendars, coordinating travel arrangements, handling correspondence, and assisting with various personal and professional tasks. The ideal candidate will possess excellent organizational skills, be a strong communicator, and have the ability to maintain confidentiality.
Responsibilities:
- Maintain and manage executive calendars, scheduling meetings, appointments, and personal commitments.
- Coordinate internal and external meetings, ensuring availability and appropriate resources.
- Send timely reminders and make necessary adjustments to accommodate changing priorities.
- Arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas as needed.
- Prepare detailed travel plans and itineraries, ensuring seamless logistics for executives.
- Proactively address any changes or challenges that may arise during travel.
- Screen incoming calls, emails, and correspondence, prioritizing and responding on behalf of the executives as necessary.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Maintain an organized filing system for easy retrieval of information.
- Assist with personal and professional tasks, managing to-do lists, tracking deadlines, and ensuring completion in a timely manner.
- Conduct research, gather data, and prepare reports or presentations as required.
- Collaborate with team members to support various projects, providing administrative assistance and coordinating efforts.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality in all interactions and ensure data security and privacy protocols are followed.
- Build and maintain positive working relationships with internal and external stakeholders.
- Coordinate meetings, events, and conferences, both virtually and in-person, including logistics and necessary arrangements.
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role, providing support to senior executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, including the ability to draft and edit correspondence.
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms.
- High level of attention to detail and accuracy in all work.
- Ability to handle confidential information with discretion and maintain confidentiality at all times.
- Self-motivated, proactive, and able to work independently with minimal supervision.
- Flexibility to adapt to changing priorities and deadlines.
- Availability to work remotely, with a stable internet connection and necessary technology infrastructure.
- Bachelor's degree or equivalent qualification preferred.
Join the Solesdi US team and make a significant impact by providing exceptional support to our executives. Apply today and embark on an exciting remote career as a Personal Assistant with a globally recognized footwear manufacturer.
Note: This job description is intended to outline the general responsibilities and qualifications for this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required.