We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Responsibilities:
--Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
--Maintain professionalism and strict confidentiality with all materials.
--Organize team communications and plan events, both internal and off-site.
--Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
--Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
--Act as the point of contact among executives, employees, clients, and other external partners.
--Manage information flow in a timely and accurate manner.
--Format information for internal and external communication – memos, emails, presentations, and reports.
--Organize and maintain the office filing system.
Required skills and qualifications:
--Work experience as an Executive Assistant, Personal Assistant or similar role.
--Three or more years of experience in an administrative role reporting directly to upper management.
--Proficiency with office productivity tools and an aptitude for learning new software and systems.
--Ability to maintain confidentiality of information related to the company and its employees.
--Flexible team player, willing to adapt to changes and unafraid of challenges.
--Experience in developing internal processes and filing systems.