Executive Assistant
If you are passionate about technology and working toward a more sustainable and equitable future, come join our close-knit team of professionals! PRI is a digital consultancy that leverages strategic thinking, engineering, and storytelling to create impactful digital experiences for mission-driven organizations. We seek highly motivated, creative problem-solvers who bring diverse perspectives. We are based out of New Jersey but are a globally distributed team.
We are seeking a highly detail-oriented, resourceful Executive Assistant for a full-time position in New Jersey. The successful applicant will support our CEO with a range of logistical needs, including schedule management and operational tasks. Applicants must have a good working knowledge of modern productivity software and operations in a modern, remote office environment. We’re looking for someone with prior experience working with senior executives and/or senior creatives who will help us run more effectively.
This role is completely remote and operates within Eastern Time Zone business hours.
Role and Responsibilities
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support the CEO, and Operations Manager, coordinating internal and external resources to expedite workflow
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Ensure executives are prepared for meetings and follow-up on action items
- Ensure executives calendars and to-do lists are aligned with overall goals and objectives for the team and company
- Operations Support
- Manage professional calendar and scheduling for Founder and Managing Director, including agendas, mail, email, calls, travel arrangements, and other company logistics
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior staff
- Manage, coordinate, and arrange management-level staff activities, including travel arrangements, gift-giving, etc.
- Perform administrative and remote office support, such as occasional note-taking in meetings, maintenance of digital filing systems, and maintenance of company data alongside the Operations Manager
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Provide support on any special projects that may involve research or planning
- Support management team with hiring operations
- Other related duties as assigned
Knowledge and Skills
- Minimum 2 years of professional experience working as an executive assistant for a senior executive
- Experience interacting with executive-level clients and stakeholders
- Experience developing internal processes and filing systems
- Demonstrated ability to learn on the job and juggle multiple tasks
- Ability to perform in a fast-paced and high-impact work environment
- Strong written and verbal communication skills
- Strong discretion and judgment
- Creative and resourceful
- Passion and pride in your work
- Experience using a range of productivity tools (i.e. Google Docs, Office, Slack, Harvest)
Nice-to-Haves
- Foundational understanding of nonprofit organizations and/or campaigns
- Interest in progressive politics and progressive causes
- Interest in creative agencies and design
More About Careers at PRI
- We offer exceptional employee benefits like paid time off, healthcare coverage, retirement plan matching, and more!
- We are committed to supporting your professional growth through development and training opportunities at all levels of your career.
- As a BIPOC-owned organization, we embrace inclusivity and diversity. We put our values at the center of all we do, and we seek candidates who do the same.