Executive Assistant - remote

PRI
Posted 2 years ago

Executive Assistant

If you are passionate about technology and working toward a more sustainable and equitable future, come join our close-knit team of professionals! PRI is a digital consultancy that leverages strategic thinking, engineering, and storytelling to create impactful digital experiences for mission-driven organizations. We seek highly motivated, creative problem-solvers who bring diverse perspectives. We are based out of New Jersey but are a globally distributed team.

We are seeking a highly detail-oriented, resourceful Executive Assistant for a full-time position in New Jersey. The successful applicant will support our CEO with a range of logistical needs, including schedule management and operational tasks. Applicants must have a good working knowledge of modern productivity software and operations in a modern, remote office environment. We’re looking for someone with prior experience working with senior executives and/or senior creatives who will help us run more effectively.

This role is completely remote and operates within Eastern Time Zone business hours.

Role and Responsibilities

  • With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support the CEO, and Operations Manager, coordinating internal and external resources to expedite workflow
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
  • Ensure executives are prepared for meetings and follow-up on action items
  • Ensure executives calendars and to-do lists are aligned with overall goals and objectives for the team and company
  • Operations Support
  • Manage professional calendar and scheduling for Founder and Managing Director, including agendas, mail, email, calls, travel arrangements, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior staff
  • Manage, coordinate, and arrange management-level staff activities, including travel arrangements, gift-giving, etc.
  • Perform administrative and remote office support, such as occasional note-taking in meetings, maintenance of digital filing systems, and maintenance of company data alongside the Operations Manager
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Provide support on any special projects that may involve research or planning
  • Support management team with hiring operations
  • Other related duties as assigned

Knowledge and Skills

  • Minimum 2 years of professional experience working as an executive assistant for a senior executive
  • Experience interacting with executive-level clients and stakeholders
  • Experience developing internal processes and filing systems
  • Demonstrated ability to learn on the job and juggle multiple tasks
  • Ability to perform in a fast-paced and high-impact work environment
  • Strong written and verbal communication skills
  • Strong discretion and judgment
  • Creative and resourceful
  • Passion and pride in your work
  • Experience using a range of productivity tools (i.e. Google Docs, Office, Slack, Harvest)

Nice-to-Haves

  • Foundational understanding of nonprofit organizations and/or campaigns
  • Interest in progressive politics and progressive causes
  • Interest in creative agencies and design

More About Careers at PRI

  • We offer exceptional employee benefits like paid time off, healthcare coverage, retirement plan matching, and more!
  • We are committed to supporting your professional growth through development and training opportunities at all levels of your career.
  • As a BIPOC-owned organization, we embrace inclusivity and diversity. We put our values at the center of all we do, and we seek candidates who do the same.