Remote, Nationwide –Seeking Meetings &Events Coordinator (Temporary)
Everybody Has A Role To Play In Transforming Healthcare
At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.
Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.”Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
The Opportunity
- Project coordination as directed, monitoring specific tasks, and tracking project status towards deadlines.
- Support the creation, content updates, and maintenance of online meeting registrations using event management software.
- Proactively respond to and resolve registration issues and questions from attendees. Facilitate new registrations, registration modifications and cancellations.
- Draft and send confirmation emails, reminders, and any necessary pre- and post-event communications to registered attendees.
- Produce detailed reports as needed to program stakeholders.
- Assist with room block coordination and communicate rooming list details with hotel.
- Reconcile post-meeting invoices, including site and/or department charge backs and physician payroll deductions.
- Coordinate the distribution of meeting documents across all appropriate communication platforms.
- Support meeting production including name badges, signage, and handouts.
- Provide general administrative support to the Meetings and Events team as needed.
Required Experience and Competencies
- Two (2) or more years of experience in the meetings and events industry or equivalent combination of experience and education.
- Bachelor‘s degree in related field of study.
- Experience working with Cvent registration and survey management system.
- Ability to keep organized, set priorities, and multi-task in a fast-paced, multi-project environment under conditions requiring speed and accuracy.
- Ability to work well as a team player.
- Ability to adapt and learn new ideas and concepts quickly.
- Ability to be self-motivated and take initiative.
- Strong time and resource management skills.
- Strong attention to detail.
- Strong editing and proofreading skills.
- Ability to problem solve independently and in team situations.
- Ability to convey information effectively in verbal and written communications.
- Ability to seek innovative ideas and look for improvement and streamlining opportunities in process and procedure.
- Ability to establish and maintain effective working relationships as required by the duties of the position.
- Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
- Ability to read, understand and communicate in English sufficient to perform the duties of the position.
- Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
- Ability to travel to meetings and events as needed.
The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.
- Monthly wellness events and programs such as yoga, HIIT classes, and more
- Trainings to help support and advance your professional growth
- Team building activities such as virtual scavenger hunts and holiday celebrations
- Flexible work hours
- Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
Benefits &Beyond*
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
- Superior health plan options
- Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
- Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
- Outstanding Paid Time Off: 3-4 weeks’vacation, Paid holidays, Sabbatical
- Student Loan Refinancing Discounts
- Professional and Career Development Program
- EAP, travel assistance, and identify theft included
- Wellness program
- Vituity community initiatives including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
- Purpose-driven culture focused on improving the lives of our patients, communities, and employees
We are excited to share the base salary range for this position is $24.28 –$30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us