Executive Administrative Partner - remote

Title: Executive Administrative Partner

Location: United Sates of America

JobDescription:

About Us

Udacity is on a mission to deliver impactful and cutting edge tech education that enables individuals and organizations to unlock their potential. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Manage high-priority tasks and projects to support our executive team (KM- Added)
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority
• Special projects, as assigned (which could include travel)

  What we look for:

  Skills and Abilities:

  • Excellent organizational skills and ability to prioritize and multitask to meet deadlines and drive outcomes in a fast-paced environment
  • Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
  • Embrace a proactive approach to projects, process improvements, and deliverables (KM-added)
  • Professionalism and integrity, with the ability to handle confidential information and difficult situations with discretion
  • Composure, good judgment, and the ability to find solutions
  • Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across diverse people
  • Excellent communication skills, both verbal and written
  • Critical thinker with the ability to anticipate needs and proactively address challenges
  • Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
  • Ability to quickly learn new processes, tools, and technologies with a growth mindset

    Years and Type of Experience:

    • 8+ years administrative assistant experience supporting c-suite level executives
    • Experience organizing meetings and events
    • Strong proficiency in Google Suite and/ or Microsoft Teams, Zoom, Video Conferencing, etc
    • Desirable, experience supporting a CEO

      Location: While this is a remote role, applicants must be currently authorized to work in the United States of America on a full-time basis

      Compensation: The base pay for this position ranges to maximum $115,000 depending on experience and location. This role is also eligible for a discretionary bonus, participation in Udacitys equity plan and generous benefits.

      Benefits:

      Experience a rewarding work environment with Udacity’s perks and benefits!

      • At Udacity, we offer you the flexibility of working from home. We also have in-person collaboration spaces in Mountain View, Cairo, Dubai and Noida and continue to build opportunities for team members to connect in person
      • Flexible working hours
      • Paid time off
      • Comprehensive medical insurance coverage for you and your dependents
      • Employee wellness resources and initiatives (access to wellness platforms like Headspace, Modern Health )
      • Quarterly wellness day off
      • Personalised career development
      • Unlimited access to Udacity Nanodegrees

        What We Do

        Forging futures in tech is our vision. Udacity is where lifelong learners come to learn the skills they need, to land the jobs they want, and to build the lives they deserve.

        Dont stop there! Please keep reading…

        Youve probably heard the following statistic: Most male applicants only meet 60% of the qualifications, while women and other marginalized candidates only apply if they meet 100% of the qualifications. If you think you have what it takes but dont meet every single point in the job description, please apply!

        We believe that historically, many processes disproportionately hurt the most marginalized communities in society- including people of color, working-class backgrounds, women and LGBTQ people. Centering these communities at our core is pivotal for any successful organization and a value we uphold steadfastly. Therefore, Udacity strongly encourages applications from all communities and backgrounds.

        Udacity is proud to be an Equal Employment Opportunity employer. Please read our blog post for 6 Reasons Why Diversity, Equity, and Inclusion in the Workplace Exists

        Last, but certainly not least

        Udacity is committed to creating economic empowerment and a more diverse and equitable world. We believe that the unique contributions of all Udacians is the driver of our success. To ensure that our products and culture continue to incorporate everyones perspectives and experience we never discriminate on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, disability, medical condition (including genetic information), age, veteran status or military status, or any other basis protected by federal, state or local laws.

        As part of our ongoing work to build more diverse teams at Udacity, when applying, you will be asked to complete a voluntary self-identification survey. This survey is anonymous, we are unable to connect your application with your survey responses. Please complete this voluntary survey as we utilize the data for diversity measures in terms of gender and ethnic background in both our candidates and our Udacians. We consider this data seriously and appreciate your willingness to complete this step in the process, if you choose to do so.

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