Administrative Services Administrator - remote

Administrative Services Administrator (Remote) (6 Month Fixed-Term/75% FTE)

School of Medicine, Stanford, California, United States

Job Summary

• Schedule Part-time
• Job Code 4121
• Employee Status Regular
• Grade H
• Requisition ID 102652
• Work Arrangement Remote Eligible

  This is a 75% FTE, 6-month fixed term exempt position. This position is remote eligible, subject to operational need.

  Please submit a resume and cover letter with your application.

  The Institute for Stem Cell Biology and Regenerative Medicine (ISCBRM) in the School of Medicine is seeking a highly motivated, hardworking and professional Operations Coordinator (Administrative Services Administrator 1) who will work under the direction of the Operations Manager to support the operational functions in the unit. These duties may include website content management, EH&S Training and Compliance;Equipment orders, Assets management, Vendor management, Badge access, Space certification, logistics and planning for events. The Operations Coordinator will be capable of executing work with limited supervision and sometimes limited information. The successful candidate will possess and demonstrate a positive outlook and maintain a service-focused mindset. They will have excellent organizational, project management, and interpersonal skills;attention to detail;and a commitment to the principles of justice, equity, diversity, and inclusion.

  Duties include:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends;formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies;develop, revise and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

    *- Other duties may also be assigned.

    EDUCATION &EXPERIENCE (REQUIRED):

    Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience

    KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

    • Demonstrated ability to prioritize own work and multi-task.
    • Demonstrated excellent organizational skills.
    • Demonstrated ability to take initiative and ownership of projects.
    • Ability to communicate effectively both orally and in writing.
    • Ability to routinely and independently exercise sound judgment in making decisions.
    • Demonstrated experience working independently and as part of a team.
    • Relevant subject matter knowledge.
    • Ability to direct the work of others, for jobs requiring supervision.

      PHYSICAL REQUIREMENTS*:

      • Constantly perform desk-based computer tasks.
      • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
      • Occasionally use a telephone.
      • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

        * –Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

        WORKING CONDITIONS:

        Occasional evening and weekend hours.

        WORK STANDARDS:

        • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
        • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety;communicates safety concerns;uses and promotes safe behaviors based on training and lessons learned.
        • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

          This role is open to candidates anywhere in the United States. Stanford University has five Regional PayStructures. The compensation for this position will be based on the location of the successful candidate.

          The expected pay range for this position is $66,560 to $120,000 per annum.

          Stanford University provides pay ranges representing its good faith estimate of what the universityreasonably expects to pay for a position. The pay offered to a selected candidate will be determined basedon factors such as (but not limited to) the scope and responsibilities of the position, the qualifications ofthe selected candidate, departmental budget availability, internal equity, geographic location andexternal market pay for comparable jobs.

          At Stanford University, base pay represents only one aspect of the comprehensive rewards package. TheCardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailedinformation on Stanfords extensive range of benefits and rewards offered to employees. Specifics aboutthe rewards package for this position may be discussed during the hiring process.

          Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protectedby law.

          The job duties listed are typical examples of work performed by positions in this job classification and arenot designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, andresponsibilities. Specific duties and responsibilities may vary depending on department or program needswithout changing the general nature and scope of the job or level of responsibility. Employees may alsoperform other duties as assigned.